When File Sync Becomes a Liability
For years, OneDrive felt like enough. Easy, cheap, built into Microsoft 365. But as East Coast Legal grew past twenty users, things started to crack. A missed sync here, a version conflict there, and suddenly the system that held their case files was the weakest point in the firm.
In law, every document carries weight. Losing one isn’t just a nuisance—it’s risk. Clients, compliance, and credibility all ride on how well you manage your data.
Why OneDrive Starts to Fail Legal Teams
OneDrive was built for convenience, not governance. Once you pass a handful of users, the cracks show:
- Files that don’t finish syncing or vanish mid-case
- Shared links floating around with no expiration or control
- Slow performance on large case files and scanned exhibits
- Limited audit trails and compliance oversight
When you manage confidential data every day, that’s not acceptable. Legal work demands auditability, version control, and data protection you can stand behind in court.
What Legal Teams Actually Need
- Governance & Control: Who accessed what, when, and how—it all needs to be logged.
- Reliable Recovery: If a file is lost or corrupted, restoration should take minutes, not hours.
- Smart Access: Remote staff and attorneys should open files instantly, without VPN headaches.
- Hybrid Speed: On-prem caching for large discovery sets; cloud access for mobility.
- Security That’s Invisible: Protection that runs quietly so staff can focus on work, not IT.
Egnyte: File Governance Built for Legal Workflows
Egnyte delivers something OneDrive doesn’t: control. It’s a unified platform that stores, classifies, and audits every file action without getting in the way of daily operations.
- Hybrid cloud lets you work fast on local copies while syncing safely to cloud storage.
- Content classification flags confidential documents automatically.
- Built-in auditing and reporting meet client and regulatory requirements.
- Seamless integration with Microsoft Office and other productivity tools.
For firms managing thousands of documents, Egnyte replaces “hoping OneDrive is up-to-date” with structured confidence.
When Backup and Recovery Come First
Some legal firms don’t just need better sharing—they need guaranteed protection. Axcient x360Sync is another strong option, merging file sync with continuous backup. It’s perfect for firms that care more about recovery speed than workflow integration.
Axcient keeps a full version history of every document, meaning deleted or corrupted files can be restored instantly. Pairing Egnyte for governance with Axcient for protection gives you a dual-layer safety net: manage smart, recover fast.
How DSI Helps Legal Teams Move Beyond OneDrive
At Digital Systems Integration (DSI), we design and migrate document systems for Brevard County law firms ready to scale securely.
- Assess your current OneDrive and identify risks before they become losses.
- Design the right mix of Egnyte and Axcient for your team size and workflow.
- Handle migration, permissions, and user training end-to-end.
- Provide ongoing MSP support for storage, networking, and backups.
Our goal: make your files as reliable as your word.
📞 If your firm has outgrown OneDrive, call (321) 676-9074 or visit getdsi.com. We’ll help you migrate to a system built for law, not just for storage.
Telephone No.(321) 676-9074